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The site moves forward. Your figures must keep up.
A construction site is managed day by day: progress, committed spend, progress statements, subcontractors to pay, equipment to maintain. When accounting discovers the gap three months later, it is too late to correct it. Construction companies, property developers, infrastructure concession holders and engineering firms: we put SAP or Odoo to work for managing your projects, and Salesforce to work for selling your developments.
The context
Every project is a company within the company.
Dakar and the major cities of the sub-region are being built: housing, offices, roads, port works, water and energy networks. Every project has its budget, its schedule, its subcontractors, its imported materials and its payment terms. Material prices follow exchange rates. Clients' payment delays weigh on cash flow. Many companies in the sector track their sites in spreadsheets, their purchases in one software package and their accounts in another, and only know a project's real margin at handover. Transformation means making the project the central axis of the system: every expense, every hour and every progress statement attached to the right site, at the moment it occurs.
The challenges
What is at stake between the tender and handover.
Project & site management
A budget per project, physical and financial progress tracked every week, progress statements prepared from the system, a known cost to complete and a margin at completion that surprises no one.
Subcontracting & material procurement
Subcontracting contracts, measurement sheets, retention money, orders for imported materials, payments in foreign currency and landed costs allocated to the right site: construction procurement demands contractual tracking as much as logistics.
Equipment & plant
Knowing your fleet, assigning it to sites, planning preventive maintenance and measuring the cost of use of every machine. A machine broken down on a remote site costs twice: in repairs and in delay.
Site time & payroll
Large, mobile teams, often on site-specific contracts: on-site clocking, hours allocated to projects, variable elements, Senegalese payroll and social declarations that are accurate and on time.
Cash flow & progress billing
Monthly statements, final accounts, advance payments, retentions, price revisions and clients' payment terms: a site's cash flow is forecast, project by project, rather than endured.
Property sales
For developers: developments, units, reservations, buyers, payment schedules and handover tracked in Salesforce, with a portal where every buyer can see the progress of their property.
The processes involved
From cost estimate to handover.
- Projects & sites
Cost estimate, initial budget, work breakdown structure, progress, progress statements, budget revisions, margin at completion and site close-out.
- Procurement & subcontracting
Supplier consultations, material orders in Senegal and from abroad, subcontractor contracts and measurement sheets, on-site receipts, retention money and settlements.
- Equipment & plant
Fleet inventory, assignment and transfer between sites, preventive and corrective maintenance, spare parts, fuel, actual hourly cost of every machine.
- Site time & payroll
On-site team clocking, hours allocated by project, site-specific contracts, payroll and social declarations, labour cost attached to the right works.
- Billing & cash flow
Statements and final accounts, progress billing, advances and retentions, tracking of receipts by client, cash flow forecasts per project and for the company.
- HSE & quality
Incidents and accidents, certifications, protective equipment, quality checks and reservations at handover: safety and compliance traced on site, not only in a binder.
- Finance & reporting
Project accounting, fixed assets, exchange differences, SYSCOHADA closing, consolidation of subsidiaries and joint ventures, profitability dashboards by site.
- Sales & buyers
Prospect tracking, reservations, sales contracts, payment schedules, communication with buyers and after-handover service, connected to the development's accounts.
Solutions
The solutions for the sector.
An ERP sized to the company for projects, procurement, equipment and finance; Salesforce for selling developments. Both connected by the same team.
A large construction group or an infrastructure concession holder is an SAP S/4HANA fit: project management, procurement, equipment and finance in a single core, with SAP EAM for plant maintenance. A building SME or a mid-sized developer finds in Odoo a complete ERP, SYSCOHADA accounting included, at a cost within its reach. In both cases, Salesforce carries property sales: Sales Cloud for the sales teams, Experience Cloud for a buyers' portal. On site, a custom mobile application replaces paper forms for clocking, receipts and inspections.
AGILICIS expertise
The teams behind these transformations.
Finance
Project accounting, margin at completion, cash flow forecasting, currencies and SYSCOHADA closing.
ExpertiseProcurement & Source-to-Pay
Imported materials, subcontractors, contracts and retention money: the site's purchasing chain, from consultation to settlement.
ExpertiseSupply chain & operations
Site supply, material inventory, equipment fleet and maintenance.
ServiceOdoo for SMEs
A complete ERP for building companies and mid-sized developers, implemented in short cycles.
ServiceCustom applications
Mobile site applications, buyers' portals and integration with the ERP, designed for uneven connectivity.
Your projects, your margins
Let's talk about your sites and your developments.
A first conversation to map your projects in progress, your application landscape and the gains within reach on cost tracking, cash flow and lead times.
Let's talk →